The Director-General of the Civil Service Agency(CSA), Josiah F. Joekai, Jr., has lifted the freezes on direct replacement, beginning April 1, 2024.
As you may recall, on 16 February 2024, the Civil Service Agency, under the direction of Mr. Alfred Drosaye, then Officer-in-Charge, in collaboration with the Ministry of Finance and Development Planning, temporarily froze select human resource operations. This measure was necessary to maintain order in how spending entities moved staff around, especially when most entities were still controlled by officers-in-charge.
‘‘We will not lift the entire freeze. Today, we are lifting the freeze ONLY FOR DIRECT REPLACEMENT. The freeze on new hires and transfers will be lifted after the General Auditing Commission (GAC) conducts the Payroll Compliance Audit. The Civil Service Agency has reached this decision because a significant percentage of GoL Spending Entities has been staffed with the appropriate statutory heads,’’ Director-General Joekai stated.
In a statement delivered at the Regular Press Briefing of the Ministry of Information, Cultural Affairs and Tourism(MICAT) on Thursday, April 4, 20214, the CSA Boss emphatically reminded all heads of spending entities that in reference to Chapters 3 & 4 of the Standing Orders for the Civil Service, 2012, all the following human resource movements must meet the approval of the Director-General before implementation: Intra & inter-agency transfers; Promotions or demotions; Direct replacements and Change of employee’s payroll account details.
‘‘With the exception of the last bullet point listed supra, all human resource actions must duly be processed using the appropriate Personnel Action Notices (PAN) as required by Section 35 of the Civil Service Revised Human Resource Policy Manual of September 2014,’’ he asserted.
The CSA wants Human Resource Directors to carry out this process, using the appropriate Personal Action Notice, as required by Section 35 of the Civil Servant Revised Human Resource Manual of September 2014.
Meanwhile, the CSA has urged personnel directors of various government spending entities, to begin the process of ensuring that personnel whose statuses are not regularized are properly processed.
The CSA said it has observed during its cleaning and scrutinizing process that about 40,000 civil servants incorporated into these spending entities between the period of 2019 to 2023, have not been regularized, while proper processing of Personnel Action Notice has not been adhered to.
The CSA warned that failure on the part of the Personnel Director to do so, the fate of this civil servant would be dangling.
Therefore, the CSA has given three months, beginning April 2, to June 30, 2024, to various Human Resource Directors of these spending entities, to properly process their Personnel Action Notice.
The CSA further emphasized the need for Human Resource Directors to provide the proper documentation for those affected by the situation to avoid them from being deleted from the payroll.
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